Job Details

About Us

The Freeman Company is a global leader in events, on a mission to redefine live for a new era. With a data‑driven approach and the industry's largest network of experts, The Freeman Company's insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full‑service solutions leverage a 99‑year legacy in event management as well as new technologies to deliver moments that matter.

Summary

We are seeking a highly organized and experienced Legal Operations & Corporate Paralegal to join our in‑house corporate legal team. This is a hands‑on, cross‑functional role that blends two equally important areas of responsibility: keeping the legal department running efficiently and effectively on the operations side, and supporting a range of corporate governance, entity management, and business licensing activities. This position requires a strong understanding of legal operations and corporate administrative processes, and the organisational instincts to manage complex, confidential workstreams with minimal supervision. This position is eligible for a hybrid schedule based out of our Dallas, TX Headquarters.

Essential Duties & Responsibilities

Corporate Matters

• Manage corporate entity compliance activities, including registrations, annual reports, state qualification filings, and business license renewals across multiple jurisdictions.
• Track filing deadlines and maintain entities in good standing with applicable state and regulatory agencies.
• Prepare and coordinate formation, dissolution, and qualification filings for corporations, LLCs, and other business entities.
• Oversee registered agent services and maintain organisational structure and corporate entity records.
• Support corporate governance activities, including preparation of board resolutions, maintenance of corporate records, and documentation of administrative processes and procedures.
• Research licensing, registration, and compliance requirements related to expansion into new markets and new business lines.
• Assist with Know Your Customer (KYC) requests by gathering, organising, and providing corporate documentation and information.

Legal Operations

• Support day‑to‑day legal operations through administration and management of legal technology platforms, including Legal Tracker, CLE software, legal hold systems, and Westlaw.
• Maintain and update legal department intranet content and ensure adherence to records management and retention procedures.
• Coordinate with cross‑functional teams to support enterprise records retention and information governance initiatives.
• Manage legal department accruals, budgets, invoices, and vendor relationships, including monitoring outside counsel spend through Legal Tracker.
• Assist in the administration of relationships with outside law firms, consultants, and other legal service providers.
• Collect, organise, and analyse legal department data to support reporting, dashboards, matter tracking, and key performance indicators (KPIs).
• Prepare reports and presentations for senior leadership regarding legal matters, trends, expenditures, and operational metrics.
• Identify process improvement opportunities within the legal department and assist with workflow optimisation and knowledge management initiatives.
• Support legal department training coordination, CLE tracking, and other administrative and operational functions as needed.

Education & Experience

• Paralegal certificate or equivalent combination of education and relevant experience required.
• Minimum of 5 years of paralegal and legal operations experience, preferably within an in‑house legal department.
• Demonstrated experience with corporate governance, entity management, business licensing and state filing requirements.
• Proficiency with Legal Tracker, Exterro and DocuSign required.
• Strong organisational and project management skills with the ability to manage multiple priorities and deadlines simultaneously.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Proven ability to exercise sound judgment and work independently with minimal supervision.

Travel Requirements

Travel up to 25%

What We Offer

The Freeman Company provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programmes and benefits our full‑time people may be eligible for. There may be some variances in specific benefits across regions.

• Medical, Dental, Vision Insurance
• Tuition Reimbursement
• Paid Parental Leave
• Life, Accident and Disability
• Retirement with Company Match
• Paid Time Off

Diversity Commitment

At The Freeman Company, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.