Job Details

Administrative Assistant

The Administrative Assistant acts as a crucial liaison, managing the flow of work orders in a customer's online system. This role involves processing packets into actionable projects, coordinating utility locates, distributing field information, updating project statuses, and supporting field crews by managing schedules and advocating for their needs. This position often requires skills in business, systems, or HR to effectively bridge operations and technical needs.

Responsibilities

• Identify new work in the customer's online Work Management System.
• Process work packets to create actionable projects for field employees.
• Gather and disseminate locate information for underground utility lines.
• Distribute information to the field to facilitate their work.
• Update project information and status in the work management system.
• Submit and track service requests with the system.
• Report project status information to project supervisors.
• Maintain schedules for field crews and advocate for them.
• Interface with the customer's Work Management System specialists.

Essential Skills

• Strong administrative assistance and project support skills.
• Proficiency in Microsoft Office, especially Excel and Microsoft Dynamix.
• Familiarity with work management systems or processes.
• Ability to plan, multi-task, and manage time effectively.
• Strong communication skills, both written and verbal.

Additional Skills & Qualifications

• High school diploma or GED required; Associates preferred.
• Experience in the construction or energy industry is a plus.
• Detail-oriented, consistent, and reliable.
• Thrive in routine, sometimes mundane tasks.

Work Environment

The position is based in a field office located in Dallas. While performing the duties of this job, the employee is not substantially exposed to adverse environmental conditions. Expected working hours are from 7/7:30 AM to 3:30/4 PM.

Job Type & Location

This is a Contract to Hire position based out of Dallas, TX.

Pay and Benefits

The pay range for this position is $19.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Dallas, TX.

Application Deadline

This position is anticipated to close on Jan 30, 2026.