Job Details

Administrative Assistant

We are looking for an experienced Administrative Assistant to join our team on a contract to hire basis in Dallas, Texas. This role requires a highly organized individual who can effectively manage daily operations, coordinate meetings, and provide exceptional support to tenants and stakeholders. The ideal candidate will thrive in a dynamic environment and possess a strong background in administrative tasks and commercial property management/real estate.

Responsibilities:

• Communicate directly with tenants to address inquiries, concerns, and other one-off requests.
• Utilize a laptop to perform data entry and administrative tasks in a conference room setting.
• Update and maintain work order systems to ensure accurate and timely information.
• Organize and conduct meetings, including major events, with operators and stakeholders.
• Assist with monthly profit and loss reviews for the caf and Starbucks operations.
• Provide support for various projects, ensuring timely completion and quality deliverables.
• Coordinate with operators to ensure smooth business operations and resolve issues as needed.
• Manage incoming calls and ensure information is properly documented and routed.
• Perform receptionist duties, including greeting visitors and maintaining an organized and efficient environment.
• Maintain records and documentation related to commercial property management.

Requirements:

• Proven experience in administrative assistance, preferably in a commercial property management environment.
• Strong skills in data entry and proficiency with computer systems.
• Excellent communication skills, both written and verbal, for tenant and operator interactions.
• Ability to organize and lead meetings with diverse stakeholders.
• Familiarity with profit and loss statements and basic financial reviews.
• Experience in answering inbound calls and performing receptionist duties.
• Detail-oriented with a strong ability to prioritize and manage multiple tasks.
• Knowledge of commercial real estate operations is highly desirable.