Job Details

Position Overview

We are seeking a highly organized and proactive Executive/Personal Assistant to provide comprehensive support in managing both professional and personal responsibilities. This role involves coordinating work meetings, handling family schedules, overseeing household operations, and assisting with travel arrangements.

Key Responsibilities

Professional Support:

• Manage and organize work-related meetings, calls, and appointments.
• Prepare meeting agendas, reminders, and follow-ups as needed.
• Coordinate with colleagues and clients to ensure smooth scheduling.

Calendar Management:

• Maintain schedules for children's activities, school events, and extracurricular programs.
• Coordinate personal appointments, social engagements, and family events.
• Monitor and review school, sports, and extracurricular communication apps daily to track updates, announcements, and schedule changes, ensuring no important information or event details are missed.

Household Coordination:

• Assist managing household staff
• Oversee household maintenance, including scheduling repairs and service providers.

Event Planning & Logistics:

• Arrange and confirm details for kids' events, family gatherings, and special occasions.
• Handle RSVPs, transportation, and related logistics.

Travel Management:

• Plan and book family and personal travel, including flights, accommodations, and itineraries.
• Coordinate transportation and ensure smooth travel experiences.

Administrative Support:

• Maintain accurate records of appointments and household tasks.
• Assist with errands, shopping, and vendor communications as needed.

Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Exceptional organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Tech-savvy with proficiency in calendar and scheduling tools.
• Discretion and confidentiality are essential.

Preferred Qualifications

• Experience managing both professional and personal schedules.
• Familiarity with household operations, event planning, and travel coordination.