Job Details

Job Title: Office Lead / Administrative Assistant

Location: Garland, TX

Reports To: Office Manager

Employment Type: Full-Time

Salary Range: Competitive, based on experience

Job Summary

We are looking for a dedicated and multifaceted Office Lead / Administrative Assistant to support the operation of our manufacturing facility. This role encompasses key responsibilities in bookkeeping, human resources, and interactions with customers and vendors. The successful candidate will be a professional communicator who excels in politeness, adaptability, and building rapport with individuals from diverse backgrounds and in various situations, ensuring positive experiences for all stakeholders.

Key Responsibilities

Bookkeeping Duties

· Maintain accurate financial records, including accounts payable/receivable, invoicing, and expense tracking.

· Assist with payroll processing, budget monitoring, and preparation of financial reports.

· Reconcile bank statements and manage petty cash.

· Utilize accounting software (e.g., QuickBooks) to ensure compliance with financial policies and procedures.

Human Resources Support

· Handle employee onboarding, including paperwork, orientation, and training coordination.

· Maintain personnel files, track attendance, and assist with benefits administration.

· Support recruitment efforts by posting job openings, screening resumes, and scheduling interviews.

· Promote a positive workplace culture through event planning and conflict resolution assistance.

Customer and Vendor Interactions

· Serve as the first point of contact for customer inquiries, providing order updates, resolving issues, and ensuring satisfaction.

· Coordinate with vendors on procurement, deliveries, and contract negotiations.

· Prepare and distribute correspondence, quotes, and shipping documentation.

· Foster strong relationships through professional and courteous communication.

General Administrative Tasks

· Manage office supplies, equipment, and facility maintenance requests.

· Answer phones, greet visitors, and handle incoming/outgoing mail.

· Organize meetings, prepare agendas, and take minutes.

· Provide ad-hoc support to manufacturing teams as needed, such as data entry or report generation.

· Other tasks as assigned.

Qualifications and Skills

· High school diploma or equivalent; Associate's degree in Business Administration, Accounting, or a related field preferred.

· 2+ years of experience in an administrative role, ideally in manufacturing or a similar industrial setting.

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting/HR software.

· Strong organizational skills with the ability to multitask in a dynamic environment.

· Excellent interpersonal skills, with a proven track record of politeness, professionalism, and adaptability to diverse personalities and challenging situations.

· Attention to detail, problem-solving abilities, and a commitment to confidentiality.

Physical Requirements and Work Environment

· Ability to sit or stand for extended periods and occasionally lift up to 20 pounds.

· Comfortable working in an office adjacent to a manufacturing floor, with occasional exposure to noise and production areas (safety gear provided).

What We Offer

· Competitive salary and benefits package, including health insurance, retirement plans, and paid time off.

· Opportunities for professional development and advancement.

· A collaborative team environment in a growing manufacturing company.

To apply, please submit your resume and a cover letter outlining your relevant experience to ...@jmfab.com or apply online at www.jmfab.com. We are an equal opportunity employer and value diversity in our workforce.