Job Details

Position Type:
Support Staff/Office Aide

Date Posted:
9/24/2025

Location:
Service CenterJob Title: Office Aide Exemption Status/Test: Nonexempt
Reports to: Director of Transportation Date Revised:
Dept./School: Transportation Department

Primary Purpose:

Under close supervision provide reception and clerical assistance for the efficient operation of the transportation office. Qualifications:
Education/Certification:
High school diploma or GED

Special Knowledge/Skills:
Proficient keyboarding skills
Effective organization, communication, and interpersonal skills
Ability to understand and follow detailed written and verbal instructions
Ability to operate multi-line phone system

Experience:
1 year clerical experience in office setting Major Responsibilities and Duties:
Reception and Phones

1. Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
2. Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
3. Assist parents in checking students in and out of school.
4. Prepare and distribute student identification cards, bus passes, and parking stickers.
5. Assist with the receipt and distribution of student materials, including homework requests.
6. Receive, sort, and distribute mail, messages, documents, and other deliveries.
7. Provide clerical assistance as needed including assisting with the scheduling of appointments.
8. Compile, maintain, and file all reports, records, and other documents as required.
9. Maintain confidentiality.
10. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:
None Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress