Job Details

Position Type:
Support Staff/Office Aide
Date Posted:
9/24/2025
Location:
Service Center
Additional Information: Show/Hide
Job Title: Office Aide Exemption Status/Test: Nonexempt
Reports to: Director of Transportation Date Revised:
Dept./School: Transportation Department
Primary Purpose:
Under close supervision provide reception and clerical assistance for the efficient operation of the transportation office.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Proficient keyboarding skills
Effective organization, communication, and interpersonal skills
Ability to understand and follow detailed written and verbal instructions
Ability to operate multi-line phone system
Experience:
1 year clerical experience in office setting
Major Responsibilities and Duties:
Reception and Phones
* Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
* Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
* Assist parents in checking students in and out of school.
* Prepare and distribute student identification cards, bus passes, and parking stickers.
* Assist with the receipt and distribution of student materials, including homework requests.
* Receive, sort, and distribute mail, messages, documents, and other deliveries.
*
* Provide clerical assistance as needed including assisting with the scheduling of appointments.
* Compile, maintain, and file all reports, records, and other documents as required.
* Maintain confidentiality.
* Follow district safety protocols and emergency procedures.
Supervisory Responsibilities:
None
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress