Job Details

Position Type:

Support Staff/Office Aide

Date Posted:

9/24/2025

Location:

Service Center

Additional Information: Show/Hide

Job Title: Office Aide Exemption Status/Test: Nonexempt

Reports to: Director of Transportation Date Revised:

Dept./School: Transportation Department

Primary Purpose:

Under close supervision provide reception and clerical assistance for the efficient operation of the transportation office.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient keyboarding skills

Effective organization, communication, and interpersonal skills

Ability to understand and follow detailed written and verbal instructions

Ability to operate multi-line phone system

Experience:

1 year clerical experience in office setting

Major Responsibilities and Duties:

Reception and Phones

* Receive and direct incoming calls, take reliable messages, and route to appropriate staff.

* Greet and direct campus visitors. Maintain visitor log and issue visitor passes.

* Assist parents in checking students in and out of school.

* Prepare and distribute student identification cards, bus passes, and parking stickers.

* Assist with the receipt and distribution of student materials, including homework requests.

* Receive, sort, and distribute mail, messages, documents, and other deliveries.

*

* Provide clerical assistance as needed including assisting with the scheduling of appointments.

* Compile, maintain, and file all reports, records, and other documents as required.

* Maintain confidentiality.

* Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress