Job Details

Administrative Assistant

Our Client, a top commercial real estate firm in north Dallas is seeking an Administrative Assistant to join their team!

The ideal candidate for this role will possess the following:

• Minimum 4 years' administrative support experience
• Excellent PowerPoint (presentation creation) and Excel (V-LOOKUP, formulas, pivot tables) required
• Strong time management skills with a sense of urgency to complete tasks on deadline
• Experience in commercial real estate or experience supporting real estate brokers is a huge plus!

Responsibilities include but not limited to:

• Managing brokers' calendars and coordinating schedules internally and externally
• Coordinating travel arrangements, hotel accommodations and all other logistics as required or needed
• Scheduling sales calls and meetings, and arranging conference calls
• Expense reporting
• Preparing, organizing, and assembling tour books, presentations, meeting material and pitches
• Ensuring all preparations for client tours are completed
• Building marketing materials for properties & tenant accounts including pulling and organizing content from databases
• Managing property listing on company website to ensure content is current and accurate
• Updating and preparing leasing reports
• Reviewing Letters of Intent and making edits
• Providing concierge-level customer service to clients